The City Clerk is the custodian of the city seal and keeper of the city records and is responsible for attending meetings of the City Council to record minutes. The City Clerk attests to all Resolutions and Ordinances approved by the City Council, maintains the City Codes and other official documents (i.e. contracts, agreements, claims and deeds) and records and files necessary documents with Will and Kendall Counties.
The City Clerk functions as the Clerk of the Council and maintains all official records of the city which includes providing for public notifications, a tracking system for council action and minutes, as well as the indexing of all documents for archiving and retrieval and the disposal of public records. The Clerk is also responsible for the publication of bid notices, presiding over bid openings, certifying copies of records and documents and administering the Oath of Office for the City Council and other City employees.
The City Clerk also certifies election petitions for referenda and candidacy for elected City offices.
Other responsibilities include issuing business licenses, collecting food and beverage sales tax collection, processing freedom of information act requests, oversees the Citizen Services Desk.